Microsoft Word

Working with Text

1. Text Basics. Use Microsoft Word 2016 to add text, delete text, and move text in your documents, as well as cut text, copy text, and paste text.
2. Formatting Text. Format text to improve Word documents. ...
3. Using Find and Replace. ...
4. Indents and Tabs. ...
5. Line and Paragraph Spacing. ...
6. Lists. ...
7. Hyperlinks.
   

   How to use Microsoft Word

   “I was a complete novice but have now built up my skills to such an extent that I can create really sophisticated documents.  It’s surprisingly easy.”

   Microsoft Word is the most popular word processing program – and justifiably.  It is easy to use and allows you to create all different types of documents.  Our guides will show you how.
   • How to start a document
     An easy guide to starting a new document using Microsoft Word.
   • How to move around a document
     Find out how to navigate around an existing document in Microsoft Word.
   • How to select text
     Learn how to use your mouse or keyboard to select text within a document.
   • How to change text size and font
     An easy guide to making text bigger or smaller and changing the font in a document.
   • How to bold, italicise or underline text
     How to make selected text bold, set it to italics and underline in Microsoft Word.
   • How to copy and paste text
     Copying and pasting is a fast way to duplicate text. We show you how to do it quickly.
   • How to print a document
     When you have finished creating your document, print it out to share.
   • Text layout: how to centre, left align, right align and justify text
     Follow our step-by-step guide to aligning text on a document.
   • How to create a numbered or bulleted list
     Order your text and highlight important steps using numbers and bullets.
   • How to save a document
     Saving your work so that it’s there the next time you want to make changes.
     

     

     
     Click the X in the upper right corner of the New Document pane to close the New Document pane. Your screen will then look like the one shown here.
     

     

     
     

     The Title Bar

     

      This lesson will familiarize you with the Microsoft Word screen. We will start with the Title bar, which is located at the very top of the screen. On the Title bar, Microsoft Word displays the name of the document on which you are currently working. At the top of your screen, you should see "Microsoft Word - Document1" or a similar name.
     

     The Menu Bar

     
     

     

      The Menu bar is generally found directly below the Title bar. The Menu bar displays the menu. The Menu bar begins with the word File and continues with Edit, View, Insert, Format, Tools, Table, Window, and Help. You use the menus to give instructions to the software. Point with your mouse to a menu option and click the left mouse button to open a drop-down menu. You can now use the left and right arrow keys on your keyboard to move left and right across the Menu bar options. You can use the up and down arrow keys to move up and down the drop-down menu.
     

     

      The most frequently used menu options appear on the menu list. A chevron appears at the bottom of the list. Click the chevron to display additional menu options.
     

     

     
     To select an option, click the option or use the arrow keys to move to the option on the drop-down menu and press Enter. An ellipse or a right arrow after a menu item signifies additional options; if you select that menu item, a dialog box appears. Items in gray are not available.
     You can customize your screen so that all of the menu options display when you click a menu item. This tutorial assumes that your menu is set to display all menu options. To customize your menu to display all of the menu options:
     

     1. Click Tools on the Menu bar.
     2. Click Customize on the drop down menu. The Customize dialog box opens.
     3. Click the Options tab.
     4. Click in the check box to select Always Show Full Menus.

     

     
     

     5. Click Close.

     Exercise 1

     Do the following exercise. It demonstrates using the Microsoft Word menu.
     

     1. Click File on the Menu bar.
     2. Press the right arrow key until Help is highlighted.
     3. Press the left arrow key until Format is highlighted.
     4. Press the down arrow key until Styles and Formatting are highlighted.
     5. Press the up arrow key until Paragraph is highlighted.
     6. Press Enter to select the Paragraph menu option.
     7. Click Cancel to close the dialog box.